Freedom Of Information

Information

Principles of the Model Publication Scheme

The Freedom of Information (Scotland) Act 2002 (the Act) requires Scottish public authorities (including privately run prisons) to produce and maintain a publication scheme. Authorities are under a legal obligation to:

  • publish the classes of information that they make routinely available
  • tell the public how to access the information and what it might cost.

Addiewell Prison Limited has adopted the Model Publication Scheme 2017 produced by the Scottish Information Commissioner. The purpose of this Guide to Information is to:

  • allow you to see what information is available (and what is not available) in relation to each class.
  • state what charges may be applied.
  • explain how you can find the information easily.
  • provide contact details for enquiries and to get help with accessing the information.
  • explain how to request information we hold that has not been published.

Availability and formats

The information we publish through the model scheme is, wherever possible, available on our website. We offer alternative arrangements for people who do not want to, or cannot, access the information online or by inspection at our premises. For example, we can usually arrange to send information to you in paper copy (although there may be a charge for this).

Exempt information

We will publish the information we hold that falls within the classes of information below. If a document contains information that is exempt under Scotland’s freedom of information laws (for example sensitive personal information or a trade secret), we may remove or redact the information before publication but we will explain why.

Copyright

Where Addiewell Prison Limited holds the copyright in its published information, the information may be copied or reproduced without formal permission, provided that:

  • it is copied, whole or in part, or reproduced accurately
  • it is not used in a misleading context, and
  • date and source of the material is acknowledged.

However, no part may be reproduced within a prospectus or in connection with any commercial activity or promotional or advertising campaign. Where Addiewell Prison Limited does not hold the copyright in information we publish, we will make this clear.

Charges

Non-environmental information

Addiewell Prison Limited does not charge anyone for making requests for, nor for providing, information under FOISA, but we will refuse to deal with a request where we estimate that it will cost more than £600 to locate, retrieve and provide the information.

Environmental information 

Addiewell Prison Limited does not charge anyone for making requests for, nor for providing, environmental information under the EIRs, up to a limit of £600. Thereafter we may charge the full cost of providing the information. In the event that we decide to charge for the full cost of a request under the EIRs costing over £600, we will issue you with notification of the charge and how it has been calculated. If you decide not to proceed with the request there will be no charge to you. Charges are calculated on the basis of the actual cost to the company of locating, retrieving and providing the environmental information.

Photocopying is charged at 10p per A4 sheet for black and white copying, 30p per A4 sheet for colour copying
Postage is charged at actual rate for first class mail.

Staff time is calculated at actual cost per staff member hourly salary rate to a maximum of £15 per person per hour.

We are required by the Equality Act 2010 to take steps to meet the needs of people who share a relevant protected characteristic. In terms of access to information, this means making reasonable adjustments to our practices to ensure that information is physically accessible. This may, for example, involve producing information in a larger script or different format where it is practicable to do so. The costs of this will be met by Addiewell Prison Limited.

Contact us

You can contact us for assistance with any aspect of this publication scheme or to make a freedom of information request:

The Company Secretary
Addiewell Prison Limited
Interserve House
Ruscombe Park
Twyford
Reading
RG10 9JU

Email: FOIrequests@addiewellprison.co.uk

We will also be pleased to advise you how to ask for information that we do not publish, or how to complain if you are dissatisfied with any aspect of this publication scheme.